Weiss Architecture Studio

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Data Protection Policy

Updated October 2024

Chapman Architects Limited comply with the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) which became enforceable on 25th May 2018. The nature of our work is construction and we use personal information to enable us to maintain our accounts and records and to support and manage our staff.

We process information relevant for the nature of our work. This may include:

  • Personal details
  • Financial details
  • Employment and education details
  • Goods or services provided
  • We also process sensitive classes of information that may include:
  • Physical or mental health details
  • Trade union membership

Who the information is processed about:

  • Employees
  • Customers and clients
  • Suppliers and service providers
  • Advisers, consultants and other professional experts
  • Complainants and enquirers.

We do not use any information for automated decision making or profiling.

We sometimes need to share the personal information we process with individuals themselves and also with other organisations.

Where this is necessary we are required to comply with all aspects of the GDPR.

Where necessary we share information with the following types of organisations or individuals:

  • Family, associates and representatives of the person whose personal data we are processing
  • Employment and recruitment agencies
  • Current, past and prospective employers
  • Educators and examining bodies
  • Central Government
  • Credit reference agencies
  • Suppliers and service providers
  • Debt collection and tracing agencies
  • Financial organisations

How we keep information secure:

We take appropriate steps to make sure that the personal information we hold (on paper and electronically) is kept secure and only used by people who have a right to see it by using system access controls.

Where another company processes personal information on our behalf, they will only process personal information in line with our instructions.

Data Retention Period:

We may retain data for differing periods of time for different purposes as required by law or best practice. We incorporate these retention times into our processes.

Other statutory obligations, legal processes and enquiries may also necessitate the retention of certain data. We may store some data such as photographs, achievements, past project details indefinitely in our archive.

Website / Cookie Policy:

Our website uses cookies. For more information about cookies, please refer to our Cookie Policy.

Review of Data Protection Policy

This policy is subject to regular review and will be updated as necessary to reflect any changes in our operational activities, best practice in data management, security and control and to ensure compliance with any changes or amendments made to applicable law.

In the event that an individual is not satisfied with the way in which we are processing their personal data, they have the right to make a complaint with the Information Commissioner’s Office.

This policy was updated in October 2024 and has been delivered on behalf of Chapman Architects by:

Annie Chapman
Practice Director